CONSTITUTION AND BYLAWS
IOTA PI TKE- Alumni Association
- NAME:
The name of this organization shall be the Iota Pi TKE Alumni Association, hereinafter referred to as “Alumni Association”.
- CORPORATION:
The Alumni Association shall be domiciled in Kent, Ohio and registered as a not-for-profit corporation in the State of Ohio.
PURPOSE:
The purpose of the Alumni Association is to promote the principles of Tau Kappa Epsilon among TKE alumni members and the Iota Pi active chapter.
- MEMBERSHIP:
Membership in the Alumni Association shall be available to all alumni of the Iota Pi Chapter who are no longer students at Kent State University, who are in good standing with the Iota Pi Chapter and the International Fraternity, and who are 21 years of age or older. Honorary members initiated into Iota Pi Chapter are also eligible for membership.
Any alumnus initiated into Tau Kappa Epsilon, at a chapter other than Iota Pi, may join the Alumni Association upon a majority vote of the Board of Directors.
Any member of the Alumni Association may be removed from the Alumni Association without cause by a ⅔ majority vote by the Board of Directors.
- DUES:
Dues may be established by the Alumni Association’s Board of Directors. Any member in arrears of dues may not speak on an issue in an Alumni Association meeting, vote, or be elected to the Board. Such members in arrears may participate in Alumni Association functions upon payment of applicable fees.
- OFFICERS:
Officers shall consist of a, President, , Vice-President, Secretary, Treasurer, and Webmaster. The officers comprise the Executive Board. The Alumni Association membership will elect its officers no less than every 2 years. Any interim director vacancy shall be filled by nomination and majority vote of the Board of Directors.
The President shall have oversight of all Alumni Association activities. He shall coordinate the meeting agenda and preside over all meetings. He will be the Alumni Association’s principal officer and provide leadership in all areas. The President shall have the right to send out messages through the listserv.
The Vice-President will assist the Chairman in his functions and shall assume the duties of the Chairman in the Chairman’s absence.
The Secretary shall record the minutes of the meetings and distribute them afterwards for Board approval. He shall maintain the minutes and other records and transfer them to any successor Secretary. He shall be responsible for any required state or regulatory filings.
The Treasurer shall oversee the accounting and financial records of the Alumni Association. He shall maintain any bank accounts established and be responsible for receipts and disbursements.
The Webmaster will be responsible for all Alumni Association internet functionality. He will coordinate related processes and enhancements to maximize Association member communications.
The officers are elected by the Board of Directors by a plurality vote.
VII. BOARD of DIRECTORS:
The Board of Directors shall be elected by the membership no less than every 2 years. Up to nine fraters can be elected to the Board of Directors. The nine fraters on the Board of Directors shall elect the officers of the Alumni Association. Nominations may be made by any eligible Alumni Association member, including self-nominations. A majority vote may be electronic or by a show of hands. If a majority vote is not obtained, individuals will be elected to the Board via a plurality vote.
The Board of Directors shall be the Governing body of the Alumni Association
Each Director shall be appointed to lead or co-lead such committees as may be established by the Executive Board from time to time by the president.
Any Board vacancy that occurs between elections shall be filled by nomination and an Executive Board majority approval vote.
A Director may be removed from the Board by a 2/3 vote of the Board of Directors.
Elections
Calls for nominations go out through the listserv
In order to be eligible for office each candidate must have garnered 51% of the votes cast or more. If a number of fraters are running and none have over 50% of the vote, successive runoff elections will take place with the candidate with the lowest number of votes being dropped off the next vote. until a candidate garners 51% of the vote. The nine fraters who are eligible will be selected according to whoever receives the greatest number of votes.
- REUNIONS:
Reunions will be attempted to be held not less than every 3 years. The Board will establish the reunion date at least 6 months in advance. A general membership meeting, overseen by the Chairman, will be held at each reunion, and not to exceed 2 hours in length.
- Facebook membership and participation.
The following are the rules for posting on our Facebook discussion page.
- Do not name your personal events as Iota Pi or TKE event.
- No unfraternal comments
- No personal attacks
- No hate speech or bullying
- No promotions or spam
- Respect everyone’s privacy
- MEETINGS:
Section 1. The Board will meet quarterly or as called by the president. A quorum shall consist of Directors present.
If a general membership meeting is required other than at a reunion, a video conference meeting will be scheduled with at least 30 days’ notice to members.
Section 2 Quorum to do business shall be 51% of the Directors serving in office
- Electronic Communication
The Alumni Association shall maintain a web page and a list serv to be maintained by the Web Master. Only messages approved of by the Alumni President may be sent out. Any other frater besides the Alumni Association President who wants permission to send out listserv messages must be approved by a majority vote on the Board. The Web Master may maintain the Alumni Association database but is not impowered to send out messages without permission from the Alumni Association President or board for each message that he wants to send out. The call for elections to the Board of Advisors may be sent out on the listserv if requested by the Board of Advisors.
- CONSTITUTION AND BY-LAWS ADOPTION AND AMENDMENTS
The Constitution and By-Laws may be adopted or amended by a 2/3 approval vote of the Alumni Association membership. This document supersedes and replaces any existing similar Constitution or By-Laws that may be in place.
Adopted or Last Amended_______________ (date)
Signed ___________________ (Secretary) __________ (Date)