CONSTITUTION AND BYLAWS- IOTA PI TKE
The name of this organization shall be the Iota Pi TKE Alumni Association, hereinafter referred to as “Alumni Association”.
The Alumni Association shall be domiciled in Kent, Ohio and registered as a not-for-profit corporation in the State of Ohio.
The purpose of the Alumni Association is to promote the principles of Tau Kappa Epsilon among TKE alumni members and the Iota Pi active chapter.
Membership in the Alumni Association shall be available to all alumni of the Iota Pi Chapter who are no longer students at Kent State University, who are in good standing with the Iota Pi Chapter and the International Fraternity, and who are 21 years of age or older. Honorary members initiated into Iota Pi Chapter are also eligible for membership.
Any alumnus initiated into Tau Kappa Epsilon, at a chapter other than Iota Pi, may join the Alumni Association upon a majority vote of the Board of Directors.
Any member of the Alumni Association may be removed from the Alumni Association without cause by a ⅔ majority vote by the Board of Directors.
Dues may be established by the Alumni Association’s Board of Directors. Any member in arrears of dues may not speak on an issue in an Alumni Association meeting, vote, or be elected to the Board. Such members in arrears may participate in Alumni Association functions upon payment of applicable fees.
Officers shall consist of a, President, Vice-President, Secretary, Treasurer, and Webmaster. The officers comprise the Executive Board. The Alumni Association membership will elect its officers no less than every 3 years. Any interim director vacancy shall be filled by nomination and majority vote of the Board of Directors.
The President shall have oversight of all Alumni Association activities. He shall coordinate the meeting agenda and preside over all meetings. He will be the Alumni Association’s principal officer and provide leadership in all areas. The President shall have the right to send out messages through the listserv.
The Vice-President will assist the President in his functions and shall assume the duties of the Chairman in the President’s absence.
The Secretary shall record the minutes of the meetings and distribute them afterwards for Board approval. He shall maintain the minutes and other records and transfer them to any successor Secretary. He shall be responsible for any required state or regulatory filings.
The Treasurer shall oversee the accounting and financial records of the Alumni Association. He shall maintain any bank accounts established and be responsible for receipts and disbursements.
The Webmaster will be responsible for all Alumni Association internet functionality. He will coordinate related processes and enhancements to maximize Association member communications.
The officers are elected by the Board of Directors by a plurality vote.
7. BOARD of DIRECTORS:
The Board of Directors shall be elected by the membership no less than every 3 years. Up to nine fraters can be elected to the Board of Directors. The nine fraters on the Board of Directors shall elect the officers of the Alumni Association. Nominations may be made by any eligible Alumni Association member, including self-nominations. A majority vote may be electronic or by a show of hands. If a majority vote is not obtained, individuals will be elected to the Board via a plurality vote.
The Board of Directors shall be the Governing body of the Alumni Association
Each Director shall be appointed to lead or co-lead such committees as may be established by the Executive Board from time to time by the president.
Any Board vacancy that occurs between elections shall be filled by nomination and an Executive Board majority approval vote.
A Director may be removed from the Board by a 2/3 vote of the Board of Directors.
Calls for nominations go out through the listserv
In order to be eligible office each candidate must have garnered 51% of the votes cast or more. The nine fraters who are eligible will be selected according to whoever receives the greatest number of votes.
Reunions will be held not less than every 3 years. The Board will establish the reunion date at least 6 months in advance. A general membership meeting, overseen by the President’s, will be held at each reunion, and not to exceed 2 hours in length.
- Facebook membership and participation.
The following are the rules for posting on our Facebook discussion page.
- Do not name your personal events as Iota Pi or TKE event.
- No unfraternal comments
- No personal attacks
- No hate speech or bullying
- No promotions or spam
- Respect everyone’s privacy
The Board will meet in person or telephonically at least twice per year or as called by the president. Meeting notices shall be at least 30 days. A quorum shall consist of at least five Directors.
If a general membership meeting is required other than at a reunion, a telephonic meeting will be scheduled with at least 30 days’ notice to members.
11. Electronic Communication
The Alumni Association shall maintain a web page and a list serv to be maintained by the Web Master. The Board of Advisors shall have the right to have messages sent out to the membership as needed. The call for elections to the Board of Advisors may be sent out on the listserv if requested by the Board of Advisors.
12. CONSTITUTION AND BY-LAWS ADOPTION AND AMENDMENTS
The Constitution and By-Laws may be adopted or amended by a 2/3 approval vote of the Alumni Association membership. This document supersedes and replaces any existing similar Constitution or By-Laws that may be in place.
Adopted or Last Amended_______________ (date)
Signed ___________________ (Secretary) __________ (Date)