AA/BOA Meeting Minutes 4/1/2025

Iota Pi TKE AA/BOA Meeting Minutes

 

Meeting Date: 4/1/2025

 

Called to Order: 7:01 PM

 

Present: Drew Hellebrand, Saul Santiago, Scott Kulkin, Jason Johnson, Jonathan Galarza, Mitch Corrado, Denny Galambos, Scott Repie, Mike Kuper, Carson Munn, Terry Steigmeier

 

Absent: Erik Cunningham, Anders Ove

 

Prior Meeting Minutes: Denny moved to accept as is, Carson seconded. March minutes were accepted unanimously.

 Reports:

  • Chapter Report:
    • Membership: Johnny says membership is stable. 14 current members according to the university roster. Rush plans were discussed for fall at the last chapter meeting.
    • Pledge Status: 1 pledge for spring semester, will be initiated in a couple weeks.
    • Grades: Still waiting on final grades report.
    • Financials: $1,043.62 currently with no debt. Fashion show coming up, will spend approximately $600. Working on past due dues collection. Repie suggested using June 30 as a firm date for dues collection. Repie suggested offering a discount to encourage people to pay in full at the beginning of the semester. Drew suggested a 10% discount if they pay the first week of the semester.
    • KRA’s: Habitat for Humanity is being done for service hours. Opportunities being done weekly. Philanthropy and St. Jude will be generated at fashion show this Friday. PAL training should generate approximately 650-700 service hours going into the fall. Saul asked about the goals set, Johnny said they are set by nationals. Denny said that Luis will be setting up a meeting with the chapter to discuss goals for the next school year based on the membership numbers and their success this year. Repie said that the goal was 15 new members for a long time and should stay there until the chapter goes over 30 members. Repie also said that the roster on the module needs to be cleaned up.
    • Housing: Toured 2 different houses. New house will be a six-bedroom house with a better layout, landlord is only requiring 4 tenants, landlord said it would be easier to have letters put on the house. The rental company is called Gold Zone. The house they will be moving into is on E Summit. Chapter was advised not to rely on the landlord’s word that they can put letters on the house, to speak with the city and make sure they will be able to do this.
    • Activities – Fundraising, Socials, Alumni Interaction: Fashion show tickets are being sold day of for $12 each, the chapter expects to sell 150-200 tickets. Due to the fashion show being Friday, the Active/Alum happy hour for April will be Saturday at 6:30 instead of Friday.

 

  • Advisor Report: Mitch has been tasked with getting in touch with the guys that wanted to go inactive to get them to a chapter meeting to let them know that their request was denied. Mitch said he is drafting a letter but is working on refining it. Some of the reasons given were not valid, many did not give reasons. Kulkin asked if there was any chance of getting some of them to stay active. Mitch said that this is a possibility and something that they are hoping for. Repie suggested that the ones still coming to social events are the first ones to talk to.

 

  • AA Financial Report (Treasurer):
    • Current Balance: $3833.20
    • Expenses since last meeting: $13.91 for Mailchimp
    • Donations received: No additional donations
    • Upcoming expenses: Golf outing and plaque

 

  • Social Committee Report (Social Committee Chairman):
    • Top Golf:
      • Tickets Sold: 15 early bird tickets, 2 regular price, 1 was refunded ($890), total expense is around $1200, about $350 coming from AA budget. A lot of names that haven’t been around in a while, one alumni from another chapter, and one from Illinois that is coming in. Be positive in messaging about the AA and about the chapter.
      • Volunteer Roles:
        • Greeter – Scott Kulkin/Kup
        • Coordinator – Scott Repie
        • Raffle – Denny

 

  • Targeted Reunions: Turnout has been low, but the events are still catching on. Drew asked if anyone is interested in volunteering to host a specific date, otherwise, a random schedule of board members will be made to host the events. Board members don’t have to stay the entire time, just to have a board presence to welcome alumni, and represent the board. Carson volunteered for the next one for his generation.
  • Monthly Happy Hour: Kulkin looked in independence and it will be a good central location. There is a Winking Lizard, BW3. Kulkin suggested doing them more infrequently, Drew stated that we want to do something informal more regularly that people don’t have to RSVP to. Kulkin also mentioned that the date for Homecoming has been established for October 11.

 

  • President’s Report (President):
    • Website Updates: Drew showed some of the updates that he and Kulkin made to the website. So far everything is working, but there are some more updates that need to be made. Subscribe feature now works on the calendar, links work to the Facebook page and the Instagram page will now be displayed directly on our website. Denny was asked to send a picture of the original charter so that it can be posted to the website.
    • Email Platform: An option was added to the subscription page to give people the option to select what types of emails they would like to receive. Kulkin was going to look into another option for email.
    • Outstanding Iota Pi TKE: Chapter has not provided any names as of yet. None awarded in the fall, but there were leadership issues with the chapter in the fall. Denny is going to discuss with the chapter at their next meeting. Tabled for now, will discuss at summer meeting.
    • Alumni Volunteer Academy: Drew was invited to the Alumni Volunteer Academy in June in Atlanta. He is going to go, nationals is covering the cost of room/board. No agenda has been provided yet.
    • AA Board Retreat: Summer meeting will be more of a retreat for the AA board. Review the past year, set goals for upcoming year. Drew proposed the end of June, Saturday the 28th, where more time can be designated to the retreat. Carson stated he would be unable to attend as he is moving to Columbus that weekend. No other conflicts were presented.

 

Old Business: No news from hearing yet. Final decision was made but has not been delivered yet. Drew wants to put this behind us and move on and focus on the good things that are happening with Iota Pi.

 

New Business: Denny made a donation to the TKE foundation during the meeting, 2 more alumni need to make a $10 donation so the chapter gets their KRA points. Drew asked Denny to get a write up from the chapter on the fashion show that can be shared with the alumni.

 

Meeting adjourned: 8:19 PM