AA/BOA Meeting Minutes 2/10/25

Iota Pi TKE AA/BOA Meeting Minutes

Meeting Date: 2/10/2025

Called to Order: 7:22

Present: Carson Munn, Denny Galambos, Drew Hellebrand, Scott Repie, Anders Ove, Terry Steigmeier, Scott Kulkin, Mitch Corrado,

Absent: Erik Cunningham, Jason Johnson, Mike Kuper, Saul Santiago

Prior Meeting Minutes: Unanimously Approved.

 Reports:

  • Chapter Report: Mitch Corrado
    • Membership: 10 members asking to go inactive, main issue seems to be a wish to focus on grades. Denny and chapter are having exit interviews. This will take them down to 13 active members, 12 after Jonny graduates at the end of the semester. If all 3 potentials are initiated, the fall semester will start with 15 active members. Jonny has a March 1 deadline to update the roster on the chapter module.
    • Pledge Status: 3 potential new members, 1 with a signed bid, and 2 that are waiting on grades from the university.
    • Grades: Officially 2.89 with university from 2 listed on roster that don’t attend Kent. Jonny has been trying to get this corrected with the university. Currently on academic probation until resolved. Penalty is one party per month.
    • Financials: $2223 owed to nationals by 3/15. Chapter currently has 839.62 in the account and a pending deposit of $735. People are behind on dues; some owe a considerable amount. Possibly sending some to collections. Those that owe under $100 they are giving the option to help with fundraising instead of paying. Owing money is being addressed in the exit interviews.
    • KRA’s: Currently at 70%, if not at 90 or above by end of semester, chapter loses discount on insurance. Jonny has some things that he needs to submit which will raise the number.
    • Housing: 3 for next year, one said they would and two are interested. Only gauging interest at this point. Backup plan consisted of finding other people to live in the house. Drew pointed out this is a problem with nationals because of insurance, letters would have to be taken off the house. Mitch said there has been some interest in a different house on Main that is a 4 bedroom which would be easier to fill. Denny said that Tommy was in contact with gold zone who owns the property. Drew asked Mitch to have the guys locked into one of the houses by the end of this month.
    • Activities – Fundraising, Socials, Alumni Interaction: Discussed fundraising with events like pie a brother and selling cookies. More talk about fashion show and deadlines coming up this month for funding and total cost.
  • Advisor Report: Denny stated 2 more dues payments get them enough to pay the bill, one payment plan is in operation. Drew asked Denny to coordinate with Jonny, the current Cryso, and Rush chair for a meeting with Saul next week to go over some of these important to do items in more detail. Kulkin mentioned the loss of members is concerning. Drew voiced concerns over membership numbers, finances, spending money on the fashion show, donating money to St. Jude and not having enough to pay nationals. Kulkin and Drew also voiced concerns over the housing situation. Aiden was in charge of the fashion show but is now asking to go inactive. Drew and Denny discussed bringing Zeffy to the chapter for St. Jude’s so they can get those KRA’s and put all other incoming funds towards national’s bill and building their account. Drew asked if the Hypo sent names to nationals for scholarships and explained that nationals does offer scholarships for actives and he obtained $200 scholarships for three members while he was Hypo, one went to highest active GPA, one to highest new member GPA, and one to most improved GPA. Denny confirmed that the chapter still does mandatory library hours.

 

  • AA Financial Report (Treasurer):
    • Current Balance: 2957.11
    • Expenses since last meeting: $200 for Top Golf
    • Donations received: 51.00 through zeffy
    • Upcoming expenses: Still have to order the plaque and the prizes. Denny will order Al’s polo and get it sent out.

 

  • Social Committee Report (Social Committee Chairman):
    • Virtual Reunion: Successful event, it was a lot of fun hearing everyone’s stories. Some technical issues with Teams that persisted into the virtual happy hour and tonight’s meeting. Due to the technical issues with Teams not allowing people to join, all future meetings and virtual events will be on Zoom. Carson and Al Doeberling won prizes. Carson wished to forfeit his prize. Drew called everyone individually after the reunion to thank them for attending. Al Doeberling selected the white polo shirt; Drew will email the link to Denny along with Al’s information and he will get it ordered. After Drew called Al Huberty, he made a $50 donation through Zeffy.
    • Spring Alumni Event: Top Golf event is booked, and deposit is paid. No tickets sold yet, some people mentioned they planned to buy early bird tickets closer to deadline to make sure they did not have any scheduling conflicts. Drew submitted the event to nationals, and they should be sending an email to everyone within a 50-mile radius of the event. Nationals did not send one about the virtual reunion, but they will hopefully get this email out without an issue. Repie will send the details from the newsletter to contacts with the Akron and Cleveland AA’s. Tickets are currently capped at 24, going over that requires adding an additional lane which makes the cost increase significantly. We can add more lanes if there is enough interest but capped at 24 for now to limit cost. Denny asked for confirmation about the people that are not golfing. Drew explained that each lane is allowed to have 6 golfers and 2 spectators, so there is a limit of 8 people per lane. The goal is to max out each lane because it will keep the costs reasonable.

 

  • President’s Report (President):
    • Email Service/Web Updates: Drew and Kulkin spent time cleaning up the website. Links were cleaned up; information can be updated more easily. Denny noted that his title was “Treasure” rather than “Treasurer”. Kulkin told Denny that we did get his last name spelled correctly. Clicking on the donations link will route them straight to Zeffy. The calendar has been updated and all events for the rest of the year are on the calendar. If it is a virtual event, they can click the link on the calendar and join immediately. Newsletters will be posted on the website, and we are working on importing pictures from Instagram that will automatically update to the website. Kulkin mentioned that we are going to try some different themes also to modernize the appearance. Kulkin and Drew are going to look at some other email clients. Drew showed Zeffy’s email, and it will work, but doesn’t allow an easy option for people to update their info or sign up without making donation. Drew pulled up the thank you email sent by zeffy when he made a test donation and also the email, he received from zeffy notifying that a donation had been made.
    • AA Survey: Drew went over the responses received so far from the survey. 3 responses received so far, two from the early 2000’s and one from the 1980’s. All reported only going to 1-3 events in the last five years. Kent and Cleveland area were preferred location. Mixed responses on satisfaction with the AA. Types of events receiving good feedback were homecoming, bars, restaurants, and events with the actives. 2 of the 3 willing to pay admission, only 1 of the 3 has donated. All 3 expressed interest in a weekend long reunion outside of homecoming. This is something to keep in mind for next year.
    • Virtual Happy Hour with Actives: Good time, but we need to get a few more people at the next one.
    • Monthly Get Togethers: It was suggested that the AA sponsor an informal, monthly in person happy hour in the Independence area. No reservations or RSVP’s, just set a regular date and time to publish to alumni where they can come for drinks and appetizers and anyone that shows is welcome. Drew asked for a volunteer to look and see what is in the area. Denny will be that way in the next couple weeks and see what is nearby.

 

 

Old Business:

  • Update on Letter to Nationals: Drew has been in touch with 2 alumni from other chapters that were recommended by Bill Rhodes, one from Beta-Rho and one from Bowling Green. Both agreed to serve on the 3-person court. He is waiting to hear from the third recommendation. Repie agreed to reach out to Stephan and see if he could respond to Drew’s request to speak. Drew sent an email to the other two today with some background info and copies of our constitution, the letter from the board to nationals, and the contract Don signed. Looking at March 3 for the hearing. Drew is going to get the date/time locked down so the charging letter can be reviewed and mailed to Don. Kulkin asked if Don was made aware that charges are coming. Drew was unsure, only knows what was in the email that nationals sent to the board. Repie asked if this could be blown off. Drew explained the procedure in the Black Book explains that he has 3 options. One is a guilty plea, and he can subject himself to any administrative sanctions imposed by the CEO. The second is to plead not guilty and we go through with a hearing. Or he can refuse to enter a plea, which would also cause the hearing to proceed. Don is permitted to present his case at the hearing and have one member speak on his behalf. The hearing makes the recommendation and nationals has to sign off on it. If dropped from the rolls, he no longer has the privileges to use any TKE insignia on anything. Kulkin asked if he was in violation of our local bylaws. Drew confirmed he was, and it would be included in the charges. Repie asked if anyone else was allowed to speak to the 3-person panel prior to the hearing. Drew will find out. Hearing is closed and has to be recorded; recording must be sent to nationals along with recommendation of the panel. No updates have been received from the university since they advised they were going to refer the matter to their General Counsel.

 

New Business: None

 

Meeting adjourned: 8:42PM